Terms & Conditions

Effective Date: 31 July 2025

These Terms and Conditions govern your use of the SchoolSpi system, owned and operated by Systellence CC. By accessing or using the platform, you agree to be bound by these terms.

1. Definitions

  • “Platform” refers to the SchoolSpi web system.
  • “User” refers to learners, parents, teachers, or staff who are authorised to use the system.
  • “We”, “us”, or “our” refers to Systellence CC, the system operator.

2. Use of the Platform

  • You may only access the system if authorised by a registered school.
  • You must use the platform in a lawful, responsible manner, and only for its intended purposes (e.g. attendance, hostel, communication).
  • You may not share your login credentials with anyone else.

3. Accuracy of Information

You are responsible for ensuring that any personal information you provide is accurate and up to date. Inaccurate data may affect your access to or use of the system.

4. Privacy and Data Handling

By using this system, you acknowledge and accept our Privacy Policy, which explains how your personal data is collected, stored, and used in accordance with South Africa’s Protection of Personal Information Act (POPIA).

5. Communication Services

You agree that we may send communication via WhatsApp, SMS, or email for purposes related to system use (e.g. notifications, attendance alerts, emergency contact).

6. System Access and Availability

While we strive to maintain uptime and system stability, we cannot guarantee uninterrupted access. We are not liable for any disruption, loss, or delay caused by downtime, technical issues, or system maintenance.

7. Limitation of Liability

We take reasonable precautions to safeguard your data. However, Systellence CC will not be held liable for any indirect, incidental, or consequential damages resulting from your use of the system.

8. Changes to These Terms

We may revise these Terms and Conditions from time to time. Continued use of the system after changes have been published will constitute your acceptance of the updated terms.

9. Governing Law

These Terms are governed by and construed in accordance with the laws of the Republic of South Africa, including POPIA.

If you do not agree with these terms, please refrain from using the SchoolSpi platform.

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